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Help / The rota

Hours worked over a period

The Hours worked fold on the rota page.

Choose a person, a From date and a To date, and press Show. You get a line per day, with the shifts, the times, the rate and the hours, and the totals for the period: worked hours, working days, days away and days not yet confirmed. Managers can choose anyone with a role here; everyone else sees themselves. Find a person narrows the list as you type: any part of a name or a role, a surname included, and when one person is left they are chosen for you.

Hours come from the clock times on each day. A clock time that has been changed, or put in afterwards, and any change to a pay line (its times, break, rate or removal), are not counted until a manager other than the person has approved them; until then the day is worked out from the time that was first recorded, and an added time is left out.

The dates start as the calendar month of the week on screen. Change them for a pay period that runs across two months, such as the 27th of one month to the 26th of the next. A period can be up to a year long.